The Internal Quality Assurrance Cell (IQAC) of the college has been constituted with a view to orchestrating the activities of the college at different levels to effectively marshall its resources, improve upon the existing standard and bring about all round development. The Cell, which comprises teachers, members of the Governing Council and dignitaries from other fields, holds meetings periodically to evaluate the work in progress and streamline areas to build upon what has already been done. At the very outset, therefore, the IQAC of the college chalks out a Plan of Action encompassing measures to be adopted at different levels of academic, administrative and extension activities for necessitating qualitative improvement of the institution in all respects. A brief survey of the over-all plan may be enumerated below:
Section A
1.Development & application of quality benchmarks/parameters for academic & administrative activities:
- Working out and revamping of teaching and learning modes: Blended Learning, use of library, use of ICT
- Determining a specific timeframe for completion of syllabus and maintenance of academic diary
- Publications and presentation of papers
- Research-oriented activities
- Introduction of courses and infrastructural development
- Maintenance of time schedules
- Administrative reforms: cohesive activities of different sections; time to time evaluation of the work done
- Shuffling of work allocation to make for efficient work culture
- Principal working as the chief communicator between different sections of the college and the highest policy-making body
2. Creation of learner-centric environment (quality education & faculty maturation) to adopt knowledge & technology for participatory teaching & learning process:
- Development of library as the centre of academic excellence
- Stress on blended learning
- Employment of ICT resources to complement the chalk-and-talk method
- Commerce Laboratory
- Language laboratory
- Virtual Classes
- Industry interactions
- FDP appointment
- Student project work outside the college campus
3. Feedback response from students, parents, stakeholders
- Students: Manual & Online
- Parents & stakeholders: Manual
4. Dissemination of information on quality parameters of higher education:
- Workshops & symposia
- Invited lectures
5. Institutional workshops, seminars, promotion of quality circles:
- UGC Sponsored National & State-level Seminars
- Endowment lectures by eminent academicians
- Teachers’ Discussion Forum
6. Documentation of programmes/activities leading to quality improvement:
- Seminars, workshops, Extension programmes
- Computer training
- Add-on Courses
7. Acting as nodal agency for coordinating quality-related activities, best practices
- Extension activities
- Counselling units: career & psychological
- Placement activities
- Grievance Redressal Cell
8. Development and maintenance of institutional database through MIS (Management Information System) for the purpose of maintaining/enhancing the institutional quality
9. Development of the Annual Quality Assurance Report (AQAR) of the College based on the quality parameters/assessmentcriteria developed by the relevant quality assurance body (like NAAC, NBA, AB) in the prescribed format
The IQAC of the college chalks out the plan as stated above, keeping in view the proposed developments of the college in the span of all the academic sessions, and the documentation of the Annual Quality Assurance Report (AQAR).
Section B: Developments
Activities reflecting the goals and objectives of the college, implemented or in the process of implementation:
- Teacher Development Programmes: Orientation and Refresher Courses; Research-oriented activities; pursuing doctoral research against UGC F.D.P. programmes; Minor Research Projects
- Teacher-Student Interface: interactive programmes including student seminars and symposia
- Instilling research-related values into students: survey work outside college on educational tours and teaching research methodology through special classes
- Promoting ICT-oriented teaching-learning methods
- Enrichment of the college library by Bar-coding, WEB OPAC, Institutional Repository and Digital Display Board
- N-List world of journals under Inflibnet in the library with access to journals the world over
- Certificate Course in Spoken, Communicative English, Soft Skills and Personality Development
- Introduction of Virtual Classes
- Teachers’ Discussion Forum involving periodic paper presentation and discourses
- Teacher Exchange Programmes involving other educational institutions
- National and State Level Seminars sponsored by UGC
- Endowment Lectures delivered by teachers from other institutions, institutes and the corporate world
- ICT-enabled room for supplementing the chalk-and-talk method
- Co-curricular/ Extra-curricular activities including cultural activities
- Extension activities including NSS programmes, Awareness Camps and Health and Blood Donation Camps
- Feedback of students: online and offline
- Feedback of parents and guardians
- Feedback of Non-Teaching Staff
- Infrastructural developments: revamping of the Students’ Common Room, Canteen, Computer Laboratory, Fire-fighting devices, Water purifiers
- Overseeing the Budget and External Audit (Internal Check System in existence to detect and control errors
Though the successful implantation of the above is the prerogative of the institution, the IQAC helps channelise and organise the programmes to achieve a composite result.
RESOLUTIONS TAKEN IN MEETINGS OF THE IQAC
(2016-18)
The I.Q.A.C. of the college organised three meetings in the academic year 2016-17. The meetings, posterior to the NAAC Peer Team visit to the college, looked to study and follow the guidelines chalked out by the Peer TeModifications in the constitution of the IQAC
1. Dr. Sukanti Dutta was selected as the IQAC Coordinator
2. Prof. Shibani Bagchi and Prof. Sitaram Mondal were nominated as teacher representatives
A Resolution was taken endorsing all the decision
MEETING ON 27.04.2017.
MINUTES AND RESOLUTIONS
1. IQAC is to be reconstituted as per the guidelines of the NAAC as enumerated in the revised format of 2013 comprising 11 members
2. College Development process will be afoot in line with NAAC Peer Team recommendations including organisation of a Virtual Classroom, continuation of the Certificate Course in Spoken and Communicative English, Soft Skills and Personality Development, enrichment of the library by purchasing more multi-disciplined books, regular maintenance of Teachers’ Academic Diary, increase in the number of Tutorial Classes, recruitment of more teachers and restructuring the Website
3. Academic planning to be done to effectively conduct the Choice Based Credit System (CBCS), to be introduced by the university from the forthcoming academic sessio
4. Reshuffling of the IQAC due to the absence of Prof. Shibani Bagchi, who would be on leave to pursue Ph.D. under the F.D.P. scheme of the UGC
A Resolution was taken endorsing all the decisions.
ACTION TAKEN REPORT
1. An IQAC was temporarily formed in line with the NAAC prescriptions, but scope was left open for reconstitution of the Cell.
2. All development processes discussed were well in place.
3. Meetings of the Teachers’ Council and subject seminars were organised to discuss proper dissemination of the CBCS system.
4. Reshuffling of the IQAC subsequent on Prof. Shibani Bagchi’s leave on FDP will be done on the basis of the experience of the next incumbent .
MEETING ON 18.09.2017.
MINUTES AND RESOLUTIONS
1. Induction of new teachers was to be done to fill in for Prof. Shibani Bagchi and Prof. Dipanjana Bagchi, both on leave under the F.D.P. scheme of the UGC
2. IQAC is to monitor all developments and frame the Action Taken Report (ATR)
3. Greater utilisation of the ICT-enabled Room has to be done by making it the venue for routine-bound classes on a regular basis
4. More Endowment Lectures by invited scholars and professors were to be organised
5. Pursuits, the research journal, published by the college was to be re-organised for UGC approval
6. Preparation of the new Academic Calendar was to be done in view of the CBCS pattern introduced by the university
7. Plans for the introduction of the NAAC Peer Team recommended Language Laboratory were to be temporarily shelved because of time constraint
8. The AQAR for 2016-17 was to be uploaded on the website and mailed to NAAC by 22nd September, 2017
A Resolution was taken endorsing all the decisions.
ACTION TAKEN REPORT
1. In the absence of two teachers on FDP Leave, names of two other teachers came up for replacement, but have since been kept undeclared in view of the dissolution of the Governing Body and possible appointment of an Administrator.
2. The ICT-enabled Room of the college has been utilised by teachers of different disciplines as well as for academic discussions.
3.Pursuits, the academic journal has been made a fully peer-reviewed journal.
4. The Academic Journal is yet to be organised as per the new UGC recommended CBCS curriculum.
5. The AQAR of the year 2016-17 was uploaded in September, 2
MEETING ON 11.04.2018.
NOTICE Issued on 3.04.2018.i) Re-constitution of the IQAC as per the latest guidelines of NAAC
ii) Induction of new members
iii) Miscellaneous
Dr. Sandip Kumar Paul
Principal
City College of Commerce & Business Administration
MINUTES & RESOLUTIONS
At the outset, the resolution taken in the last meeting on 18.09.2017. was read out and accepted unanimously.
Later the meeting discussed in detail the areas under review as per the agenda prepared for the meeting. The minutes are briefly recorded below:
The Coordinator of the IQAC stressed the need to re-constitute the IQAC in view of the latest guidelines of NAAC. It required a fresh selection of Members and chalking out of the functions and apportionment of responsibilities.
Accordingly, a proposal was tabled for the induction of three new teachers :Prof. Monoranjan Naskar, Dr. Rajdeep Maiti and Dr. Sudip Banerjee in the IQAC. The proposal was unanimously accepted, but it was also resolved that in view of the reconstruction of the Governing Body, the induction process would be deferred till further notification.
The meeting also mulled the provisions for induction of more members if there was room for the same, and it was resolved that a final decision would be taken in due course.
The Vice Principal raised the point of utilisation of the Virtual Class room which was almost ready by installing more gadgets, if necessary and by introducing classes at the earliest. The proposal was unanimously accepted and a resolution was taken to this effect.
One of the members raised the importance of the introduction of self-financed Courses: preferably MBA and IGNOU-operated courses. The idea was welcomed, but it was resolved that a thorough survey of the infrastructural framework of the college was needed before a final decision was taken in this regard.
The Principal proposed that a booklet comprising articles and project reports of students be published to provide academic incentive to them. It was unanimously accepted.
Finally, some members expressed concern about proper monitoring and handling of the Grievance Redressal Cell, which did not work for a year properly. It was resolved that it would be reconstituted comprising teachers and students.
Action Taken Report:
Since no further meeting took place within the 2017-18 time frame, the induction of the three new members was kept in abeyance till the next meeting following the possible re-constitution of the Governing Body. Other developments panning out of the meeting are as follows:
- The Virtual Classroom was embellished by the installation of some gadgets supervised by groups specialised for this act. Some specialised training for teachers is on the cards for fruitful utilisation of the room.
- The college has been running a Certificate Course on Spoken and Communicative English and Soft Skills for the last three years. However, the college needed some other Self-financed courses like MBA and IGNOU-operated courses. It was found that since the building hosted two other institutions apart from the college, it presently lacked the infrastructural framework suitable for introducing such courses. The prospect has been kept in abeyance for the time being.
- As for the Principal’s suggestion about publication of students’ project papers, the college has already started the process of grooming students for this purpose.
RESOLUTIONS TAKEN IN MEETINGS OF THE IQAC
(2018-19)
18. 09.2018. (Tuesday)
The meeting of the IQAC had the following agenda:
- Change in the allocation of responsibilities in view of the changes to be done in the constitution of the committee
- Discussion of the problems faced in the running of the Virtual Room
- Feasibility of conducting self-financed courses
On the basis of discussions taken place in the meeting it was resolved that
- In line with the changed norms outlined by NAAC and in view of introduction of the Governing Body of the college after the term of the Administrator was completed, a change in the set-up of the Committee would be taken up in later meetings.
- In view of the technical snags developed in the room marked for the Virtual classes, the matter would be addressed at a different level with possible technical help from people professionally equipped to handle such technical work.
- The college building having to house three different institutions running in different time schedules and five semester classes continuing in tandem resulting in lack of adequate space, self-financed programmes would be shelved till further deliberation.
The resolutions were unanimously accepted.
ACTION TAKEN REPORT (ATR)
ü Since the institution was under the supervision of the Government appointed Administrator, the IQAC was temporarily run by the already constituted body till further developments
ü Although the Virtual Classroom had the technological wherewithal to run successfully, a survey revealed some technical snags which required help from some professional hands. Hence, the college administration decided to communicate with expert professional groups to make it run.
ü Although the Self –financed Course annually run by the college was lined up for its next session, it was held up because of the recurrence of university conducted examinations.
09.01.2019. (Wednesday)
The meeting of the IQAC had the following agenda:
- Suggestion of names in view of the reshuffling of the Committee
- Discussions regarding problems of coordination of routine and allocation of classes in the CBCS format
- University Examination related matters
On the basis of discussions taken place in the meeting it was resolved that
- Keeping in view the NAAC recommended framework of the constituted body of the IQAC, the selection of the members would have to be based on experience and expertise, and the existent committee would continue till the constitution of the Governing Body of the college.
- With the increasing difficulties rising in the wake of the consecutive continuance of five semesters and the pressure on the teachers in simultaneously taking classes and correcting university scripts, all other academic and extra-academic programmes would be deferred till after the new session started in July, 2019.
- Since considerable class hours were lost due to four university conducted examinations in a row, extra classes would be organised, if necessary, in the vacations.
The members unanimously accepted the resolutions.
ACTION TAKEN REPORT (ATR)
ü In consonance with the resolution taken in the meeting, the existent IQAC kept working with the same set of members.
ü On the basis of the difficulties faced by the teachers in taking classes and correcting university scripts of several semesters which were to be uploaded on the university website with immediate effect, the college administration decided to concur with the resolution taken in the meeting and defer the other programmes for the time being.
ü In accordance with the resolution taken, special classes in selected subjects were taken by teachers outside the allotted college hours.
Notice Issued by the Principal:
It is hereby notified for all existing members of the IQAC of the institution that a meeting of the IQAC will be held on. at the Principal''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''s Room to discuss the following:
i) Proposal to be submitted to the university for proper allotment of examinations
ii) Temporary deferment of the Self Financed course on soft skills and personality development
iii) Review of the Online Feedback system
Dr. Sandip Kumar Paul
Principal
City College of Commerce & Business Administration
26.04.2019.
03. 05.2019. (Friday):
The meeting of the IQAC had the following agenda:
- Proposal to be submitted to the university for proper allotment of examinations
- Temporary deferment of the Self Financed course on soft skills and personality development
- Review of the Online Feedback system
- The re-constitution of the IQAC after the formation of the Governing Body
On the basis of discussions taken place in the meeting it was resolved that
- Since a considerable amount of amount of time was spent on organising four consecutive examinations conducted by the university at the expense of a large number of classes, a proposal would be sent to the university to allot examinations in an order which did not disrupt the academic schedule as well as put pressure on the teachers.
- In the same process, a request to allot a lesser number of students would be submitted considering the accommodating capacity of the college building.
- The Self Financed Course on Soft Skills and Personality Development would be deferred till the completion of three semester examinations.
- The IQAC with a new set of members in line with the norms prescribed by NAAC would be deferred till the formation of the Governing Body.
ACTION TAKEN REPORT (ATR)
ü It was decided that a joint petition made by this institution and of Umes Chandra College, the counterpart of the institution, would be sent to the university enumerating preferred allocation of examinations in equitable proportions for disciplined conducting of examinations.
ü Since the number of examinees sent by the university far exceeded the accommodation capacity of the college, a letter was drafted conveying a request for reduction in the number of such examinees and it was meant to be tabled before any of the forthcoming Governing Body meetings
ü The Course on Soft Skills and Personality Development was deferred till the next academic session.
MEETINGS & RESOLUTIONS
2019-20
RESOLUTIONS TAKEN IN MEETINGS OF THE IQAC
(2019-20)
IQAC MEETING
ON
JULY 6, 2019
NOTICE
A meeting of the IQAC will be held at the Principal’s Room on Friday, July 05, 2019, at 6.30 PM to discuss the following agenda:
1. Proposed changed time schedule for classes
2. Mentoring of students & its outc
3. Proposed change in the running of the Grievance Redressal Cell
All members are requested to attend the meeting and take part in the discussions.
Dr. Sukanti Dutta
Coordinator, IQAC
City College of Commerce & Business Administration
28/06/2019
MINUTES & RESOLUTION
A meeting was organised under the aegis of the IQAC of the college in the Principal’s Room on Friday, July 05, 2019, at 6.30 PM to discuss a few issues which needed immediate attention.
Prof. Dutta raised the point of rescheduling of classes which had started operating from 4.15 pm, 15 minutes earlier than the previously fixed time of 4.30 pm. This schedule was chalked out earlier with a view to giving students a greater academic space. He mentioned that the feedback from students was a mixed one. While some students appreciated the 15 minute interim recess given to them before the beginning of the final session, some others were critical of the break which they felt proved a deterrent to the organised sequence of classes.
To this point, the Principal categorically pointed out that the decision to introduce the recess was taken after repeated requests made by a number of students over a period of time and that there was no question going back on this decision at this point of time.
It was therefore resolved that the decision taken would remain valid and that the schedule would remain unchanged.
The Principal sought a review of the mentoring done by some teachers who were allotted specific sections of students for mentoring. Prof. T.S.Maiti gave the impression that the method had proved effective, but he also expressed reservations about inconsistency in recording percentage of attendance by some teachers as also about complaints by some students whose percentage fell short by the barest possible gap thus rendering them disqualified for the examination.
After deliberations it was resolved that teachers would have to be more meticulous about taking cumulative percentage without exception. It was also resolved that the situation would require close monitoring after any alternative steps are taken.
Finally, the Coordinator, IQAC, sought a revamping of the activities of the Grievance Redressal Cell, which acted on two levels: through physical meeting with students and through the Drop Box method. While the first method had yielded inconsistent results with many students avoiding direct reporting to the Cell, the Suggestion Box often contained irrelevant points which were more queries than complaints or grievances. Prof. Dutta stressed the need for greater vigilance and monitoring of the system.
Considering the importance of the matter the Cell suggested more communication with students especially through the Feedback method as also through direct and face to face exchanges in which students would be encouraged to communicate freely.
It was resolved that the matter would be monitored more closely and could be addressed in a future meeting of the IQAC.
The meeting then ended with a formal Vote of Thanks given by the Coordinator of IQAC.
MEMBERS PRESENT IN THE MEETING
- 1. Dr. Sandip Kumar Paul
- 2. Prof. Tarasankar Maiti
- 3. Dr. Sukanti Dutta
- 4. Prof. Sitaram Mandal
- 5. Prof. Dipanjana Bagchi
- 6. Dr. Rajdeep Maiti
ACTION TAKEN REPORT
Consequent upon the resolutions taken in the meeting of the IQAC on July 05, 2019, the administration closely monitored the situation and followed the steps outlined below:
- The recess between two periods introduced for the benefit of the students, which raised a few questions earlier, was retained in response to the request made by a good many students. It was considered the most feasible option to maintain a good academic equilibrium.
- The administration asked the teachers to follow the process of cumulative attendance marking as advised by Prof. Tarasankar Maiti in the meeting. It further asked them to follow their discretion and mark a student present or absent as per what the exact situation demanded. The ceiling for assessing class attendance which was fixed earlier was retained even though some students fell below it by a narrow margin.
- The administration adhered to the grievance redressal method comprising the two-step process of face to face meeting with students and the Drop-box mode. It also allowed the Students’ Body to place any suggestions/complaints/grievances it wanted to take up on behalf of students.
These decisions were adopted keeping in line with the resolutions taken in the meeting, but they were kept flexible to suit the emerging situations.
IQAC MEETING
ON
DECEMBER 17, 2019
NOTICE
A meeting of the IQAC will be held at the Principal’s Room on Tuesday, December 17, 2019, at 7.00 PM to discuss the following agenda:
- 1. Confirmation of the agenda of the previous meeting
- 2. Review of the ATR of the last IQAC meeting
- 3. Utilisation of the Virtual Classroom
- 4. Participation of teachers in career advancement programmes
- 5. Submission of two pending AQAR s to NAAC
- 6. Review of the constitution of the IQAC
All members are requested to attend the meeting and take part in the discussions.
Dr. Sukanti Dutta
Coordinator, IQAC
City College of Commerce & Business Administration
10/12/2019
MINUTES & RESOLUTION
A meeting of the IQAC of the college took place on Saturday, December 17, 2019, at 7.00 PM to discuss some important points.
At the beginning of the meeting, the Coordinator of the IQAC, Prof. Sukanti Dutta, read out the resolution taken in the previous meeting, which was ratified by the members of the meeting.
He further expressed concern over the Virtual Classroom, which had been planned and organised to lend the teaching-learning process a new dimension. But owing to some technical difficulties and infrastructural constraints the process had remained stalled. Since the demand for a virtual mode of teaching increases with time, it is necessary to take steps to expedite the introduction of the room for the over-all interest and development of students.
The Principal, Dr. Sandip Paul agreed with Prof. Dutta, and he informed the members that the room was equipped with all the gadgets necessary for a Virtual Classroom, but the process of opening the classes was being delayed because of some infrastructural constraints. The college building being shared by two other institutions, the maintenance of the room posed some difficulties. However, he was hopeful of a way-out soon, and he let the members know that he was in the process of initiating a discussion with a concern with expertise in the virtual concept.
It was resolved that the Virtual Room project would be taken up before the beginning of the next academic session.
Prof. Dutta informed that some teachers who had joined the college over the last few years were eligible for career advancement courses like the Orientation Programme and Refresher Courses and they should be allowed to join courses if they needed the same. To a question about adjustment of classes in their absence, the Vice Principal, Prof. T.S.Maiti informed the members that their classes could be adjusted and teachers of their respective departments could shoulder some extra responsibilities by taking some of their classes.
It was therefore resolved that all teachers who deserved to pursue such programmes, would be allowed to do the same, but they would have to inform the administration beforehand to enable it to frame the academic schedule accordingly.
Prof. Dutta expressed concern over the uploading of the AQAR s of two consecutive academic years 2018-19 and 2019-20. He informed the house that the AQAR s of the previous years had already been uploaded and NAAC had already acknowledged receiving the same. But the AQAR of 2018-19 was yet to be completed, and the college office was required to provide some essential data to fill out portions of the AQAR. Since NAAC had extended the deadline for submission of the AQAR, it was the IQAC of the college should be given all necessary help to complete the process of filling out the AQAR of 2018-19 to expedite completion of the AQAR of 2019-20.
The house agreed on the point and a resolution was made endorsing the proposal made by Prof. Dutta.
Finally, the Coordinator sought opinions from the members about the reconstitution of the IQAC at the turn of the year to which Prof. T.S.Maiti opined that it was necessary to review the situation and the set-up, which could be done in any of the IQAC meetings in the coming year.
All members agreed on this point and it was resolved that the matter of reconstitution of the IQAC would be taken up in any of the forthcoming meetings early next year.
The meeting ended with a formal Vote of Thanks by the Coordinator of IQAC.
MEMBERS PRESENT IN THE MEETING
- 1. Dr. Sandip Kumar Paul
- 2. Prof. Tarasankar Maiti
- 3. Dr. Sukanti Dutta
- 4. Prof. Sitaram Mandal
- 5. Prof. Dipanjana Bagchi
- 6. Dr. Rajdeep Maiti
ACTION TAKEN REPORT
On the basis of the resolutions taken at the meeting of the IQAC an Action Taken Report was taken on the following lines:
- The Principal, the Vice Principal and the Coordinator of the IQAC took stock of the technological wherewithal of the Virtual Room. It was observed that the gadgets installed there were technically perfect, but it required technical guidance and supervision from some professional concern. Since some practical difficulties had surfaced because of accommodation problems involving the morning session the morning session institution which had its own classes to conduct, it was decided that a fresh look had to be given before the Room was put to use.
- Since academic advancement and orientation of teachers was of prime necessity, the college administration allowed teachers who were eligible for courses like Orientation Programmes and Refresher courses to pursue their respective courses, but they had with prior intimation.
- The administration gave complete permission to the IQAC to carry on with completion and uploading of the AQAR s of two consecutive years. It also gave it freedom to use the service of the college office for the supply of necessary data.
- The administration decided to defer the reconstitution of the IQAC till a further meeting early the following year.
Minutes of IQAC meeting(s) and compliance to the decisions (Session 2020-21)
Minutes of IQAC meeting(s) and compliance to the decisions (Session 2021-22)
ONLINE ADMISSION PORTAL (1ST SEM) 2023
